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Employee Equipment Checkout Form Template

Keep track of employee equipment requests and approvals.

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Losing track of company assets can cost you big. Ensure you know exactly what equipment goes where with this equipment checkout form template. When it's time to do an equipment audit, you'll be prepared! No more time spent chasing paper trails or losing data entirely. Track which computers, cell phones, and other tools are given to which employees, as well as get employee consent on care and maintenance requirements. With a secure way to track equipment checkouts, you'll have a clear view of your inventory and usage.

Capture submissions anywhere.

Capture submissions anywhere.

Are your equipment rentals housed within a business hub or service area? Make it quick and easy for people to submit their form by putting a tablet in your service center. Whether it's staffed or self-service, the easy access will make it a breeze for employees to request the equipment they need. All of Formstack's templates are mobile-responsive out of the box, meaning your employees can submit the form from any device. Utilize the Formstack Go app on a tablet to access kiosk mode to collect multiple submissions from a public device.

Collect signatures online.

Collect signatures online.

You can ditch paper for good!! This employee equipment checkout form template comes with an embedded eSignature field. On a phone, tablet, or computer, employees simply use their finger or mouse to submit their signature when checking out equipment. Once they've signed and submitted, you can send this data to your favorite tools using a variety of third-party integrations, or use Formstack's analytics tools to dig into the data from your submissions. Powerful reporting tools let you share presentation-ready data with managers and other team members through clean visuals.

Speed up approvals.

Speed up approvals.

Does a manager or a business operations director need to sign-off on equipment checkouts? Utilize Formstack's Approvals to set up a seamless online approval process that lets team members easily sign off on requests. No more long email threads, lost paperwork, scanning, or faxing! All of your data is conveniently stored in one place, including oversight into the approval process.

Automate communication.

Automate communication.

Set up email confirmations to keep employees in-the-know about equipment rentals. When a form is submitted, you can trigger an email to the correct department employee to prepare the equipment for pick up and send the submitter confirmation of their request. With email logic enabled, you can easily create customized emails for different individuals and situations depending on the data that's submitted on your forms. Keep your equipment checkout process running smoothly, and ensure team members stay in the loop.

Social Proof

"Formstack's logic feature is easy to use. It allowed us to configure pricing and products based on variables entered by our distributors. Formstack's email features automatically notifies our warehouse, billing, and freight teams that an order has been received."

Michel Myara,
Bugsy Brewing Inc.

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