Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

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Blog

4 Best Practices for Using eSignature Software

Heather Mueller
/
March 3, 2020
Blog

4 Best Practices for Using eSignature Software

MIN
/
March 3, 2020
About the Episode
Episode Highlights
Meet our Guest

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Blog

4 Best Practices for Using eSignature Software

Blog

4 Best Practices for Using eSignature Software

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Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

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4 Best Practices for Using eSignature Software

Thinking of switching to electronic signature software? Use these four best practices to make things easier for your business and your customers.
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Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Collecting payments with online forms is easy, but first, you have to choose the right payment gateway. Browse the providers in our gateway credit card processing comparison chart to find the best option for your business. Then sign up for Formstack Forms, customize your payment forms, and start collecting profits in minutes.

Online Payment Gateway Comparison Chart

NOTE: These amounts reflect the monthly subscription for the payment provider. Formstack does not charge a fee to integrate with any of our payment partners.

FEATURES
Authorize.Net
Bambora
Chargify
First Data
PayPal
PayPal Pro
PayPal Payflow
Stripe
WePay
ProPay
Monthly Fees
$25
$25
$149+
Contact First Data
$0
$25
$0-$25
$0
$0
$4
Transaction Fees
$2.9% + 30¢
$2.9% + 30¢
N/A
Contact First Data
$2.9% + 30¢
$2.9% + 30¢
10¢
$2.9% + 30¢
$2.9% + 30¢
$2.6% + 30¢
Countries
5
8
Based on payment gateway
50+
203
3
4
25
USA
USA
Currencies
11
2
23
140
25
23
25
135+
1
1
Card Types
6
13
Based on payment gateway
5
9
9
5
6
4
4
Limits
None
None
Based on payment gateway
None
$10,000
None
None
None
None
$500 per transaction
Form Payments
Recurring Billing
Mobile Payments
PSD2 Compliant

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Are you considering switching to electronic signature software? We wouldn’t blame you.

From CPAs that need to file tax returns faster to insurance agencies that want to serve customers better, there are opportunities in every industry to speed up processes, reduce manual work, and strengthen security with electronic signatures.

And thankfully, moving to electronic signatures is easier than many people realize.

To help you make a smooth transition, we’ve rounded up four eSignature best practices for making the most of your paperless signing process.

1. Check for security safeguards

Contrary to what you may have heard elsewhere, electronic signatures are not less secure than their pen-and-paper counterparts. In fact, the streamlined nature of these signatures makes them an ideal option when compliance and security are at stake. Because they reduce the need for emailing, scanning, and printing, your chances of having a signed document end up in the wrong hands is greatly reduced.

esignature best practices


However, there is a catch: When selecting electronic signature software, you’ll need to be sure you choose a solution that comes with the right built-in security features.

With Formstack Sign, for example, all document deliveries are encrypted with full AES 256-bit SSL security. In other words, the same technology that secures banking transactions is also used to keep electronic signatures safe.

In addition, watch for any industry-specific standards or regulations that may impact how you collect electronic signatures. For example, healthcare organizations and business associates that collect signatures for documents containing patient data will need to find software designed to reduce the risk for HIPAA noncompliance.

Related: Should your business be HIPAA compliant?

2. Use templates from day one

As a general rule, you should never have to recreate a document just to get an electronic signature. If a contract, agreement, or other paperwork has already been signed once, the foundational content of that document can be used to collect a signature again… and again and again.

Our recommendation? Each time you have a document that needs to be filled out, start by creating a template that can be repurposed later. Even if you don’t have immediate plans to reuse it, getting into the habit of creating templates now will shave hours off your workweek later. Most electronic signature software offers features that allow you to quickly create templates for documents you frequently need, and then use your data to populate dynamic sections as desired.

By incorporating your logos, colors, fonts, and branding into the digital documents you send for signatures, you can remind customers who they’re working with and how easy it is to do business with you.

If your electronic signature software doesn’t offer an easy way to create custom templates, look for a solution that does.

3. Go electronic for everything

Do you have a lot of “old” documents your customers or clients signed manually? The good news is, you won’t necessarily have to recreate them all. Some electronic signature software solutions will let you convert PDFs, Word documents, and even image files into formats that can be signed electronically.

If the potential for legal issues is a concern at your company, take heart: Electronic signatures are just as legally binding as their pen-and-paper counterparts. With the right software, you can even automate the process of maintaining an audit trail to validate signatures should they ever come into question. So even if you work in an industry guarded by strict rules and regulations, there’s no reason you can’t collect signatures electronically.

By going digital with all of your documents, you’ll have the added bonus of organization. Each time you use software to electronically collect a signature, the signed document is automatically backed up and stored in the cloud for easy retrieval. It means no more endless searching through files, folders, and emails every time you need to hunt down a document.

4. Communicate with customers

Chasing down errant signatures or late contracts can get really old, really fast. Be sure to choose a solution that comes with an auto-remind feature that eliminates the need to go knocking on proverbial doors. That way, you won’t have to waste time on repeated client calls or awkward follow-up emails to customers.

Even more importantly, be sure to get the word out. Once you have an electronic signature process in place, it’s important to communicate the option to your customers. Many might not be aware that they can sign your documents from tablets, smartphones, and other mobile devices. Whether it’s adding another line to your emails or including an extra link, be sure to let customers know about all the available ways they can sign in seconds.

Ready to get started with electronic signature software? Formstack Sign has everything you need to collect, secure, organize, and store digitally signed documents.

Heather Mueller
Heather is a website copywriter and digital content strategist who loves helping brands generate leads through the power of the written word—especially when using Formstack. Connect with Heather on Twitter @heathermueller.
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