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Travel Request Form Template

Streamline employee travel requests and approvals with a travel authorization form.

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Regardless of the role, most employees must do some travel for work. Whether it's by car, plane, train, or taxi, at some point in time there's probably a need for some type of transit to and from a work-related function. This leads to lots of travel requests for managers and HR staff to sift through. Streamline the process with this online travel request form. Make it easy for employees to submit travel information and automatically route that information to the right staff for approval.

Customize with ease.

Customize with ease.

Take this travel request form template and make it your own in just a few minutes with Formstack's  intuitive drag-and-drop form builder. The template is 100% customizable, with tons of field and question options. You can also add your logo, update colors, and change fonts. It's mobile-optimized right out of the box, giving your employees the flexibility to submit their travel requests from a computer, phone, or tablet. If you need to gather a lot of detailed information, use Conditional Logic so employees are only answering relevant questions. No need to ask for hotel info when that box isn't checked!

Automate your approvals.

Automate your approvals.

Stop wasting time chasing paper—and people—for the approvals you need. Formstack makes it easy to automate your travel authorization form approvals, saving you time and minimizing headaches. Use Approvals to automatically send form submissions to the employees who need to approve the request. Set up multi-step approvals when submissions need to be approved by several staff members before reaching HR. Once a form is submitted, approvers will be notified via email so they can review the submission, approve or deny, and add notes for their team. Submissions can be approved or denied right from the email without having to log into Formstack.

Streamline sending reminders.

Streamline sending reminders.

Have deadlines been set for travel request submissions? Do employees submit requests on a weekly or monthly basis? Make sending reminders about travel request deadlines a breeze with Formstack's Portals feature. Use this hub to seamlessly share individual forms or groups of forms with designated people. It's a great tool for any HR team. You can set automated reminders to go out on a recurring basis, and remove those who have already filled out their form from these reminders.

Simplify your communication.

Simplify your communication.

Avoid long email chains, stacks of paperwork, impromptu meetings, and stuffed inboxes by automating and streamlining your communication around travel requests. Formstack makes it simple to send out customized, automated email messages when a travel request form is submitted. You're in full control of the message and can send out different messages depending on the information submitted within the form. You can also set up email notifications to go to other employees who need to be alerted of the form submission.

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