Space Reservation Request

Submission Date and Time:

:

Please select your requested space reservation type: *

In-person classroom or conference room Zoom virtual meeting room

Select in-person if you want to reserve an on-campus classroom with the technology that allows for simultaneous in-person and virtual attendance.

For Spring 2023, please note the following policies:

Students, staff, and faculty are responsible to evaluate their own risk to COVID-19 and to be mindful of the risks to others. Where possible, campus activities, classes, and spaces will be set with enough space that those who elect to be socially distant may do so. Those who wish to do so may elect to wear masks in any setting.
Classrooms are equipped with technology to allow for synchronous in-person and online meetings (meaning any event taking place in person has the capability to also include virtual attendance). Recording an event is also possible with this technology. Student organizations and houses are welcome to use this technology as long as the requestor reads and agrees to our good stewardship policy.
All members of the King’s community (vaccinated and unvaccinated) are encouraged to consider CDC guidelines to mitigate the spread of COVD-19. Within King’s exclusive spaces (the Student Union, Lobby, 5th Floor, and 6th Floor at 56 Broadway as well as DeVos Hall), masks and social distancing are optional. However, masks and social distancing are still required by all individuals in 56 Broadway elevator banks until further notice.

This plan remains subject to change throughout the spring semester.

Please fill out this form to reserve a virtual room for an event or meeting. Each virtual meeting room has the capacity to host 300 participants. Certain campus-wide events (such as PRS) may apply to host an event using the Zoom webinar format which can host 1,000 participants. Webinar-style events must be approved by the Office of Events and Production.

Name: (Contact Person)*

First Name

Last Name

Email: (must be an @tkc.edu address)*

Phone Number:*

Sponsoring Organization or Office*

Sponsoring Department or Office*

Sponsoring Student Organization or House*

Please note: the maximum capacity of on-campus classrooms and conference is adjusted to allow for social distancing requirements. Classrooms equipped with the technology that allows both in-person and virtual simultaneous attendance are marked with an *.

Room Availability

Please check the links below to see if the space you want to reserve is available. If you wish to see reservation details on the calendars, log into your King's email account before clicking on the links. Classrooms equipped with the technology that allows both in-person and virtual simultaneous attendance are marked with an *.

City Room (516) seats 65* (special events only)
Classroom 517 seats 25
Classroom 521 seats 25
Classroom 522 (MCA Studio) seats 25
Classroom 621 seats 20*
Classroom 625 seats 25*
Classroom 626 seats 35*
Classroom 628 seats 35*
Classroom 629 seats 20
Classroom 633 seats 20
Founders' Conference Room (502) seats 12* (staff and faculty only)
Conference Room (561) seats 12*
Glass Conference Room (605) seats 10 (unavailable to students after 5:30 pm)
Stetson Conference Room (627) seats 10
O'Keeffe Student Union (special events only)
Podcast Studio 620 (unavailable to students after 5:30 pm)
Fishbowl (special events only)

Space Requested:*

Please note that although you may reserve the Founder's Room, the Office of the President and Executive Team have priority reserving these spaces at any time, should a special event warrant that space. While we work not to overlap events, please understand that risk when you reserve this room.

Please note that although you may reserve the City Room, the Office of the President and Executive Team have priority reserving these spaces at any time, should a special event warrant that space. While we work not to overlap events, please understand that risk when you reserve these rooms. Additionally, the use of the podium and A/V system in the City Room is strictly prohibited without media lab specialists on site.

Please note that although you may reserve the O'Keeffe Student Union, it must remain open to the entire student body. While events will not be allowed to overlap, students must have access to the back study area during your event or the event itself must be open to the entire student body. Reservations for the Student Union must be approved by the Director of Student Services.

Please note that although you may reserve the Fishbowl on the 6th Floor, it must remain open to the entire student body. While events will not be allowed to overlap, students must have access to the majority of tables during your event or the event itself must be open to the entire student body. Reservations for the Fishbowl must be approved by the Student Development Administrative Coordinator.

Reservation Title: (Be Specific)*

For example: Starlight Art Night

Purpose for Reservation Request:*

Reservation Start Date and Time*

:

Reservation End Date and Time*

:

Will you be using the hybrid technology?*

Yes No

If yes, we will also create a Zoom meeting and add it to your space reservation.

Is this reservation recurring?*

No Yes, once a week Yes, bi-weekly Yes, once a month Other/Special Case (Contact Student Services)

Recurring Meeting End Date:*

What type of Zoom platform do you need?*

Zoom Meeting (1-299 guests, more interactive with audience participation and breakout options) Zoom Webinar (300+ guests, ideal for campus-wide events, like a virtual lecture hall)

A zoom webinar which has a maximum capacity of 1,000 participants and is reserved only for campus-wide events. Upon receiving your submission, Deborah Gonçalves and the Events and Production department will work directly with you to format your event using Zoom Webinar.

Technology Good Stewardship Policy

The King’s College computing and electronic communication facilities and services are owned by the college and are primarily intended for teaching, educational, research and administrative purposes. Academic and administrative needs must take precedence for use of the network.

Access to these facilities, systems, devices and computers is a privilege granted to The King’s College faculty, staﬀ, students and guests.

Individuals using computer resources (tablet, laptop, desktop, mini tablet, cameras, video cameras, LED Screens, monitors, TV screens, mic’s, etc.) belonging to The King’s College must act in a responsible manner, in compliance with law and TKC policies, and with respect for the rights of others using a shared resource.

The speciﬁc usage guidelines that follow are not intended to be comprehensive, but rather to establish and clarify the intent of this policy. Situations not enumerated here will inevitably arise, and they should be interpreted according to the spirit of this policy.

All users must act responsibly and use the facilities in an ethical, professional, and legal manner. This means that users agree to abide by the following standards of responsible use to ensure the integrity of all systems is respected and not intentionally abused:

Users must recognize that certain data are confidential and must limit access to such data for use in direct performance of their duties.
No one – faculty, staff, or student – shall obtain or provide unauthorized access to one’s own or other users’ accounts and files.
Users shall keep their own access ID(s) confidential.
The use of all accounts for research, instruction, or administrative purposes must be consistent with the College’s mission.
All users must respect the rights of others to remain free from harassment.

The purpose of the Technology Usage Policy is to promote the eﬃcient, ethical, and lawful use of The King’s College computer and network resources. By using the University’s computing and electronic communications facilities and services, faculty, staﬀ, students and guests agree that they will comply with this policy and will cooperate with The King’s College in implementing this policy. Failure to uphold these policies or to use computer resources in a responsible manner may result in a temporary revoking of usage privileges. Please see attached document for The King's College's full Technology Usage Policy.

Technology Good Stewardship Policy Agreement*

By using the University’s computing and electronic communications facilities and services, faculty, staﬀ, students and guests agree that they will comply with this policy and will cooperate with The King’s College in implementing this policy. Failure to uphold these policies or to use computer resources in a responsible manner may result in a temporary revoking of usage privileges.

Schedule Clearance*

Yes, I have contacted Student Services or checked the online calendar to confirm that the room I am requesting is free this period.

Space Reservation Request Form

Room Availability