7 Tools to Boost Productivity of Your Business Team

Written by Guest Blogger on July 5, 2016

Posted in Workflow Automation

There’s a trend that’s been forming over the past decade or so: People are working more and having less free time to disconnect from work. Cell phones and email have a lot to do with that, making it easier to reach workers during their off hours and essentially creating a 24-7 work environment without a defined line between work time and off time. Besides that, the average number of hours worked has increased.

So with everyone being connected all the time, working more hours, and taking less time off, you would think there’s been a significant spike in productivity, right?


The Bureau of Labor Statistics shows that despite working more than ever, productivity and profits are on the decline. How can that be?

There are a lot of factors at play. Burnout, productivity saturation points, disorganization, and general lack of guidance on how to use all those hours all factor into the losses.

Productivity tools can help by harnessing your staff’s potential, unifying their ideas, streamlining their workflows, and cutting out ineffective communication methods. There’s no need to work more, just more efficiently.

Boost productivity and increase profits with these time-saving tools:

Realtime Board

The day the whiteboard was invented was a great day for business teams. Having a centralized location where employees could read the schedule and agenda helped keep all members informed of important tasks. Today’s working environment has changed, and having a physical space that’s edited once a day isn’t enough to keep employees up to date and competitive.

That’s why this digital whiteboard is the perfect solution. Collaborate seamlessly wherever you are and plan out marketing campaigns, product launches, or events. Employees can access it anywhere, anytime. It’s perfect for companies that employ at-home or international staffers.

Remember The Milk

Remember The Milk is a very user-friendly and simple app that can do wonders to help your team stay on top of their to-do lists. Automatic alerts via email and text make sure you don’t forget an important task. You can add subtasks to elaborate the steps for a more complex project.

And you can collaborate with others on the task list. It synchronizes lists on multiple devices, as well as with Gmail, Google Calendar, Twitter, Evernote, and Microsoft Office.


TextMagic is a business SMS service that allows your employees to send, receive, and schedule SMS alerts and notifications. This tool especially comes in handy when you need to send instant updates to your field staff and manage your remote team.

Employees can also reach you quickly when they need to communicate something urgent. Voicemails and emails can’t touch texting when it comes to speed and open rates. To cut out wasted hours spent on inefficient communication, use a texting platform.


Does your business use videos as part of its communication platform for customer sales, employee or client training, education, or other purposes? This video recorder is extremely simple and easy to use. Employees can collaborate on video projects and save time recording and sharing videos with its intuitive interface. Track video views and get engagement reports to see how your videos are doing.


CoSchedule is a great time-saving tool for marketing teams. This software puts everything in the same place and makes it accessible to everyone involved. Use it to coordinate any or all of the following:

  • Marketing calendar
  • Social media schedule
  • Workflow
  • WordPress
  • Google Docs
  • Evernote
  • Chrome Extension
  • Headline Analyzer
  • And more

Organize and coordinate your team in one spot for effective and efficient marketing planning.


Nutcache is a complete project management tool. You can plan an entire project from start to finish with this software. Organize your team’s ideas, track time and budget spent, and decide on priorities and manage them accordingly. Set deadlines, send invoices, communicate on an interactive board, and analyze progress with charts and reports in the project dashboard. Everything you need is in one place. Plus, the app is available in eight different languages, making it perfect for international companies.


Improve and streamline your customer support with this support software. Reaching out to customers when they need help has to happen quickly and on their terms. Otherwise, you risk losing them. This software shows an 81% increase in customer engagement and a 145% increase in time spent on your site.

It’s easy to use and allows your entire support team to collaborate to offer the best customer service. They can make use of a knowledge base, live chat, and integrations with other well-known services.

Be More Productive

Don’t fall into the trap of overworking and under-producing. With these tools, you can enhance your team’s output with effective communication, complete project management, task tracking, total customer support delivery, and marketing planning.

There’s no need for you to waste hours of yours and your team’s time with inefficient software or outdated methods. Stay competitive by staying productive.

About the Author

Alexa Lemzy of TextMagicAlexa Lemzy is the customer service specialist and content manager at TextMagic. She is passionate about small business growth, better customer service, and productivity tips for business teams. Alexa tweets as @AlexaLemzy.