3 Ways to Plan a Seamless Fundraising Event with Online Forms

Written by Ashley Walsh on April 7, 2016

Posted in Event Planning, Nonprofits

Fundraising event planning can be a blast, but it sure can be a hassle too. There are so many logistics to manage, including invitations, food, parking, donations, and guest happiness. Not to mention the worries about how the event will turn out or if people will like it. But all it really takes to become an event planning superstar are some great tools that can do much of the planning for you.

Enter the online form. With an intuitive form builder, it’s easy to create, implement, and analyze registrations, donation forms, and surveys for every aspect of an event. Here are 3 ways you can use online forms to plan a seamless fundraising event from start to finish:

1) Handling Sign-Ups and Promotions

Most of the hassle with fundraising event planning comes before the event. You have attendees to sign up, venues to rent, and materials to organize. Relieve some stress by automating a few of those tasks with fundraiser forms. Whip up an event registration form to fill your guest list and handle the logistics of event capacity. A quick look at your form submission data will tell you whether more guests have signed up than there are seats. At Formstack, we use handy Event fields that automatically close registrations when a limit has been reached.

event fields for fundraiser forms

If you’re concerned that you won’t get enough attendees, you can share your registration form on Twitter and Facebook for a wider reach. Embedding fundraiser forms on social media can boost engagement, spread the word about your cause, and encourage sign-ups and donations. But don’t forget to follow up with your attendees after they register! Setting up personalized confirmation emails that go out as soon as a form is submitted is a great way to inform attendees on parking, dress codes, and agendas.

2) Encouraging Donations

With the pre-event logistics out of the way, you can now focus on what will happen during the event. A great way to encourage engagement and donations for your cause is by giving attendees an interactive way to make a difference. Setting up a quick mobile donation form that guests can access from their phones can make it super easy to gather bids or payments. Just hook up your fundraiser form to a secure payment integration, like PayPal or Stripe, and watch the donations pour in. 

3) Following Up

Once your event is over, it’s time to breathe a huge sigh of relief. But only after you’ve taken care of some follow-up tasks. Running great fundraising events is all well and good, but it’s even better when you can make your event greater with solid feedback. Creating a quick feedback survey and scheduling it to go out the day after your event is a great way to collect the thoughts and opinions of your guests, especially while it’s still fresh on their minds. How did they like the program? Was the food satisfying? Did they feel like they gained something valuable? You can ask all of these questions and more to get some key takeaways that you can apply to subsequent fundraising events.

Something as simple as an online form can make a world of difference for organizing events. From discount codes to payment integrations, Formstack has a ton of great form features for seamless fundraising event planning. Plus, we offer an exclusive discount for nonprofit organizations. Click below to learn more about Formstack’s offerings for nonprofits.