How to Use Online Forms in your Academic Department

Written by Laura Thrasher on February 17, 2014

Posted in Education, Form Hacks

Administrators of academic departments have to keep a whole bunch of people happy. With dozens and dozens of different forms, it is a big challenge to stay organized. Every academic department has its own unique needs, and you need customized tools to keep on top of students, faculty, and staff. It’s time to move away from the PDFs that have to be printed, filled out, delivered, and filed (or lost!). Take a look at who can benefit from using Formstack for your department’s online forms.

Faculty and Staff
Internal communication within academic departments typically consists of emails. Lots and lots of emails. But now you can get rid of the “Reply All” and collect information from faculty and staff by using Formstack. Create a form for applications for travel funds or sabbatical leave. Let faculty and staff upload receipts for expense reimbursement. You can even make forms for reserving your conference room or taking lunch orders.  By using Formstack, sharing information within your department is no longer stuck in someone’s email to get around to eventually. And with Formstack’s Routing Logic feature, you can assign forms to go to specific individuals based on how someone fills out the form.

Current Students
Students are an important part of any academic department, but their demands can be a challenge to organize. Their 3 a.m. emails—asking about major requirements or class availability or is there any scholarship money for polka dancers who write poetry?—can take a toll on the most patient of administrators. Formstack allows users to create online forms that streamline the process of gathering information from your students. Use one form on your website to help centralize requests for information.

Formstack is also a great solution for putting your applications online—it can handle scholarship applications, independent study proposals, M.A./Ph.D. candidacy forms, and more. With the Approval Workflow feature, individuals can move applicants on to the next stage with just a click.

Prospective Students
Does your departmental website have a way for potential students to connect with a real person? With Formstack, you can sign up prospective students for tours, let them choose classes to sit in on, or connect with student ambassador. Quick responses help strengthen the relationship between your department and the student. After all, your time is better used building the relationship, not slogging through piles of paperwork.

Course Evaluations
Students want to feel like their opinions are important and affecting change in your department. But does anyone even see the evaluations that are stuck in some filing cabinet? Formstack helps your department streamline course evaluations through customized online forms. You can use radio buttons, long answers, yes/no responses, and more. Quickly, easily, and confidentially compile students’ evaluations of a course, and pass on the important information to your professors and administration. Using the Analytics function, department heads can look for trends to develop their faculty into better instructors.

The Formstack Solution
Formstack is the solution for designing forms to fit your department’s specific needs. Take matters into your own hands, and you will find dozens of new uses to connect with students and keep faculty and staff organized. Any academic department has a lot of people to juggle; let Formstack simplify the forms.

Sign Up for a Free Trial!