Formstack Launches New “Event” Field

Written by Formstack on March 6, 2014

Posted in Event Planning, Formstack Updates

Here at Formstack, we know a lot of you use our simple online form builder to sell tickets to your events. We’ve received multiple requests for a feature that makes it easier to track ticket sales in Formstack, so behold! The new Formstack “Event” field, which can be found in your form’s “Build” tab.

Event Fields allow you to organize and setup events based on prices/available quantities and to adjust the handling after the availability has been depleted.  An Event Description and Image can be added to customize the field and inform your submitters on the Event.

Adding an Event Field to the Form
Open your Form and navigate to the Builder tab.  Under the Form Fields column, click the Event field to add this to the Form.  The field may be optionally set to Required or Hidden. You can then insert the Event title, upload an image and enter a description.

Event Pricing
When adding the Event field, you can choose to set the item at a “Fixed Amount” and then insert your flat rate unit price.  Setting the Charge Type to “Any Amount” will allow the submitter to set their own price for the item.  Lastly, you can set the Event to “No Charge” if the item has no cost associated with it.

Available Quantities
Events may be set with Unlimited quantities or choose the Limited Quantity option and enter the total number of available units.  When using limited quantities, you can establish how many units a Submitter will be able to select per submission.

Event Handling Options 
When your Event has filled to capacity, you can mark the Event as “Sold Out” so new submitters will see the item is no longer available.  You may also choose to hide this field on the Form once the items have sold out.  Additionally, you can deactivate the whole Form when the Event has sold out; this is done through the Form Settings tab > General > Deactivate Form settings.

Editing your Event Field 
Once this field has been added to your Form, you can adjust the image, description, cost and available quantities at any time by clicking on the field in the Builder tab. Add a credit card field and a total field to complete the purchase flow on your event registration form! You can also add as many Events fields as you’d like to your Form for each item you are offering.  When using multiple Event fields, you can create a “Total” field to calculate and add up all Event field selections into a grand total field. To see more on creating a Calculation, please click here.

Want to learn more about this new field? Contact our support team! If you’re ready to try it out yourself, sign up for a free trial of Formstack today!

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