Awards ceremonies can range from black tie and champagne to soccer trophies and pizza. But regardless of formality, it is preparation that determines an event’s success. Whether you are working with a committee of volunteers or coworkers, organization and communication will help you work more efficiently. Don’t worry—you don’t have to deal with a thousand “reply all” emails. If you are coordinating an awards ceremony, check out these great online tools to ensure that the event goes off without a hitch.
Magisto is a simple way to create brief slideshows of photos and video clips. All you do is upload your media and it does the rest, magically creating a unique movie that contains a soundtrack and non-cheesy effects. It does have limits: free users can upload up to 10 videos and 10 photos per movie, and paid users can include up to 25 video clips and 30 photos per movie. You also have to pay to download the movie if you need offline access. All in all, Magisto is definitely worth checking out if you want to have an impressive slideshow for your awards ceremony.
Remember the Milk
Remember the Milk has been around for years and is great for organizing tasks. Most people think of it as a personal to-do list, but you can use it for managing groups, too. It’s free, intuitive, and available as a mobile app. What makes Remember the Milk especially useful for organizing a group is its integrations, including Evernote and Google Calendar. If you have a centralized place for all of your tasks, your committee will be more focused and you’ll have a better grasp on what still needs to be done.
Our online form builder has tons of uses when planning an event. Create a centralized form where your committee can upload and detail their receipts to keep track of expenses. Build vendor contracts that can be signed electronically. Use an online form to collect guest RSVPs, including meal preferences or number of guests. And after the event, you can create a survey to ask your guests what they liked and what they might want to see changed for next year.
If you wish you could make a cool infographic for your ceremony but lack the graphic design chops, look no further. Easel.ly is a web tool that helps you create an infographic using pre-made templates. It’s currently in beta and is rolling out new features frequently, so try it out if you want to present the successes of your team in a visual format.
If you need to figure out when your committee can meet in person, Doodle is a quick and easy tool. Simply send out a Doodle questionnaire with your options; everyone selects which times they are available, and Doodle will let you know which date and time is the best. It’s very simple but has the ability to stop the annoying back-and-forth of scheduling a meeting.
What are some great web tools you have used in planning an event like an awards ceremony? We’d love to hear about them in the comments below!