The 5 Best Web Tools for Staying Organized

Written by Miranda Nicholson on July 19, 2013

Posted in IT + Security

“The palest ink is better than the best memory.” – Chinese Proverb

As an office manager, it goes without saying that staying organized is one of the keys to being successful in my role.  Along the way, I’ve picked up quite a few tips and tricks to keep my ducks in a row on a day-to-day basis.  With ever-evolving technology, it becomes easier and easier to stay organized and on-task.  Here, I’ll share a few of my favorite web tools and apps that make my job just a little bit easier.

Formstack, of course! I use Formstack for a lot of different aspects of my job. It’s a great tool to collect secure information from employees.  I use it to organize snack and office supply requests, expense reimbursements and, here soon, plan to poll the office on what they’d like for Friday lunches.  The best part of Formstack for me is that all the data collected is easily accessible and, most importantly, already organized for me.  This is helpful when I’m on a snack run and can’t remember if someone’s asked for fruit snacks or not.  Who am I kidding?  Formstack could always use more fruit snacks.

Google Chrome Bookmarks Bar: Google Chrome is a great browser with plenty of built-in apps to help you stay organized.  I utilize the Bookmarks bar to keep my most-visited sites categorized and easy to find.

LastPass Password Manager: This is a lifesaver for me. I have logins for just about any site you can imagine.  With the ever-growing password requirements and the fact that they vary from site-to-site, I need something to remember that information for me.  LastPass manages your passwords and data (should you choose) for every site you visit and keeps it in a vault that only you have the key for.  Bonus: You can upgrade to a Premium account for $12/year, or tell a friend and when they sign up, you both get a Premium membership for FREE. Don’t you hate having to print an application or contract, fill it out and sign it?  Oh, but the fun doesn’t stop there.  You then have to scan, attach it to an email and then send to its intended recipient.  This is where SignNow comes in handy.  Once you’ve uploaded the document, you can insert text, signatures, and check marks, and if you upgrade to their Pro membership (99.99/year or 14.99/mo.) you can invite other signers when required and create templates.

Wunderlist: My name is Miranda and I have a confession.  I am a SERIAL list-maker.  I have to-do lists that range from “Things I Need at the Store” to “Cleaning Your House” – and this list is actually parsed out by room. I know. It’s a problem.  Wunderlist is an Apple App that changed my life.  Wunderlist lets me sync my lists across devices.  For instance, say I’m in a meeting and my boss gives me a few action items.  I can put them in the app on my phone and they’re at my computer when I get out of the meeting.  No more worrying that you’ll forget something.  It’s all right there.

What are some of your tips and tricks for staying paper-free and organized?  If you’ve got a great app or site, let us know!  I’m always looking for another reason to create another to-do list.