Meeting Room, Computer Lab and Study Room Agreement
Basics
There is no cost to use the meeting rooms.
You will need a High Plains Library District library card. If you do not have a library card, call 1-888-861-READ (7323).
Frequency
To accommodate use by the greatest number of groups, the library may limit how far in advance a meeting may be scheduled. Currently you can request a room up to 45 days in advance of today's date. The library does not permit regularly scheduled meetings. However, a series of sessions that are part of one event is permissible.
You can submit as many as 3 reservations in a 7 day period.
Room Maintenance and Supplies
To ensure that the rooms are kept clean and properly maintained, a $50 deposit is placed on your library account at the time you check in. Groups are expected to set up the furniture and to return the room to its original condition when the meeting is completed. Provided that these conditions are met, the deposit will be removed from your library account when you check out. Please allow at least 10 minutes before the library closes for room inspection and check out. The library provides trash bags, a vacuum cleaner and cleaning supplies if you need these. Supplies such as coffee, cups, napkins and flatware are to be provided by the group using the room.
Equipment
The library also provides computer and projection equipment (NOMAD presentation station). If you need this, there is an additional $250 deposit, removed when you check out if there is no damage. There is a $300 deposit if using the Computer Lab. Computer software and hardware are to be used as they are, without add-ons. (Does not apply to Study Room Reservation).
On-line meetings - Now Available
There are no deposits required for on-line meetings.
Click the link to reserve the Online Meeting Room: http://www.mylibrary.us/services/online-meeting-room-reservation
Event fees
You may charge a fee to attend your event. We request that 15% of the receipts be donated to the High Plains Library District Foundation, which is used to support programs and services of the District. Soliciting, peddling or in any way interfering with the ability of patrons and staff to use the library is prohibited.
Alcohol and smoking
All libraries are alcohol-free during regular hours of operation. All library facilities are smoke-free zones.
Library Use
Library-sponsored meetings and events do have priority. Although this is rare, it may be necessary to revoke a reservation when the room is needed for library purposes. All library-sponsored events are free and open to the public.
Other courtesies
As a courtesy to other patrons, if your meeting is cancelled please contact the library immediately. In addition, a room reservation will not be held beyond 30 minutes of the scheduled start time.
To assist library staff in responding to questions about your event, please include the name of the sponsoring organization and contact information.
The High Plains Library District will deny room use to groups that, in the judgment of the District representative, have as their purpose to advance any doctrine or theory subversive to the Constitution, laws of the United States, or State of Colorado, or that advocate social or political change by force or violence.